How Using An Employee Onboarding Software Can Save You Time And Effort
When it comes to running a successful business, having a good HR team can do wonders. These are the people who help you hire new employees, organize payroll and benefits, oversee performance reviews, set up training programs for your workers, handle legal matters related to employment law…the list goes on. While their importance in any company can hardly be overstated, implementing onboarding software in your company can help them save time, and make their job easier.
1. What Is Onboarding Software?
Onboarding programs are designed to keep track of everything related to taking on new talent, from the initial job application to hiring, training, and more. While it’s important to have your human resources team as an integral part of the process, the onboarding system can be a great tool that takes care of all the grunt work. It can help with interviewing potential employees by keeping records of all important information in one place, offering built-in templates for job offers and employment contracts, and managing the entire onboarding process from beginning to end.
There are different kinds of onboarding programs, so doing your research and choosing the one that fits your company the most is important.
2. Offer Letters
Once a candidate has been selected to be hired, the onboarding software can help your team send an offer letter to seal the deal. Onboarding programs make this task much easier by offering customizable templates for drafts of the final document. These templates include all necessary information such as salary, expected hours of work per week, vacation days, sick leave days as well as relevant links from your company’s website. Of course, if you would prefer to upload your own offer letter template, the onboarding software offers this option as well.
By doing so, you can customize the letter in any way you see fit. For example, you might want to include the hours of work per week for a specific position on your team and mention that sick leave and vacation days may vary depending on the needs of your company.
3. Background Checks
While ultimately, it should be up to your HR to see if a person passes the background check, an onboarding program can help move things along. There are certain keywords or things that you know for certain you don’t want a potential hire to have. Instead of having to take time to go through each application, by using an employee onboarding software, your HR staff can focus on the candidates that have a higher chance of being a good fit. This will save your team time and effort, as well as the cost of running background checks. Keep in mind that not all onboarding programs have this option, so this is one of those things you need to include in your research when choosing one.
As long as an employee has access to a computer or a mobile phone – which everyone has nowadays – they can use the onboarding software to inform themselves about how the company works. This includes the payroll and benefits, which are usually points of interest for new hires. By going through the onboarding software, they can learn about their rights and responsibilities as an employee in a company. This means that a lot of HR-related tasks will be taken care of by the employees themselves, leaving your human resources staff with more time for other things.
While it’s important to still have someone available for any additional questions or training options, the software provides a good starting point and takes care of the potential questions that are important, but that would take unnecessary time out of the manager’s or HR’s time. It’s similar to reading a lesson before going to class. It makes it easier to understand the concepts if you have some sort of base knowledge beforehand.
5. Digital Signatures And Account Provisioning
Digital signatures enable your company to create an onboarding process that’s entirely paperless. This doesn’t only save paper, but it also reduces the number of steps required for onboarding. In addition to this, having a well-designed digital onboarding process will help your employees feel more engaged because they have an active role in their onboarding experience.
As for account provisioning – some programs will have features that will provide the new hire with login accounts to different apps and platforms you might be using for your business. This way, the people from HR don’t have to spend time providing the new hire with all their accounts, which can help reduce oversights that might otherwise happen.
Onboarding your new hires is an important milestone for your company – especially if you’re constantly growing and need to get more people on board! This process takes time out of your managers’ already busy schedules. A good employee onboarding software can be a great (and cost-effective) option, and it will provide you with an organized and streamlined digital onboarding process, background check support, self-onboarding capabilities, and digital account provisioning, among other things.